Administrative Assistant – Construction

JDK Associates, Inc. is seeking a dependable and organized Administrative Assistant to provide administrative support to our office and field staff. This is a full-time position, Monday through Friday, 8:00 a.m. to 5:00 p.m.

The ideal candidate will be highly organized, detail-oriented, comfortable managing multiple priorities, and able to work effectively in a fast-paced construction environment.

Responsibilities

• Perform general administrative, office, and clerical duties.

• Maintain vehicle and equipment hour records, maintenance schedules, and service logs.

• Track material orders and deliveries for multiple construction projects.

• Review subcontract agreements and project-related documents.

• Assist with preparation of basic proposals, correspondence, letters, and project fees.

• Assist project manager with project setup, organization of job information, document preparation, and project billing.

• Coordinate vendor invoices, including purchaser review and approval, coding, and submission to accounting.

• Maintain seasonal and permanent employee records and related documentation.

• Assist with company initiatives involving safety, quality control, and employee training.

• Maintain accurate and organized electronic and paper project files.

• Communicate with vendors, customers, subcontractors, and field personnel as needed.

• Perform other administrative duties as assigned.

Required Skills

• Strong organizational skills with the ability to prioritize multiple projects, deadlines, and tasks.

• Excellent attention to detail and accuracy.

• Strong analytical and problem-solving skills.

• Proficiency with typing, data entry, and general computer applications.

• Ability to learn and work with various office and project-management systems.

• Strong customer service skills and professional telephone and email communication.

• Excellent written and verbal communication skills.

• Ability to work independently while also supporting a team environment.

Preferred Qualifications

• High School Diploma or equivalent.

• One or more years of experience in office administration, construction administration, project coordination, or a related position.

• Previous experience working in the construction industry is preferred but not required.

Schedule

Full-Time
Monday through Friday
8:00 a.m. – 5:00 p.m.

How to Apply

Qualified applicants should submit a resume to:

Morgan Mueller
Email: morgan@jdkinc.com
Fax: (830) 438-4863